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Last Chance For eTranscript Mini Grants

eTranscript CaliforniaFunds are still available to community colleges planning to subscribe to eTranscript California, although time is running out to apply for the one-time mini grants. The application deadline is June 30.


The mini grants to cover the cost of implementing eTranscript California are funded by the California Community Colleges (CCC) Chancellor’s Office—which is also centrally paying membership fees, saving individual colleges approximately $6,200 a year in subscriptions. By lowering the barriers for colleges to adopt the standardized electronic transcript system, the Chancellor's Office hopes to create a more efficient means of transcript exchange across the state.

Action Required

In all, 43 colleges have applied to receive mini grant funds. Of those, a dozen have expressed interest in eTranscript California but have not yet subscribed, which is a requirement to obtain funds, eTranscript California officials said.

These colleges should contact Lenny Robison, eTranscript California program manager, at This email address is being protected from spambots. You need JavaScript enabled to view it., or Keith Franco, Statewide Services, CCC Technology Center, at This email address is being protected from spambots. You need JavaScript enabled to view it., as soon as possible.

At the time of publication, five colleges had signed up for eTranscript California, and would be eligible for mini grant funds, but they had not yet applied for the funds. These colleges have until June 30 to apply.

Click to apply for eTranscript California mini grant.
Electronic transcripts are a key component of the education planning and degree audit system being developed by the CCC Education Planning Initiative, a program that stems from student success-related legislation.

The Chancellor’s Office previously stated that conversion to eTranscript California will save colleges $4 to $10 per transcript by reducing paper consumption, staff hours and postage costs. It will also shorten the transmittal time from approximately three weeks to 24 hours when transcripts need to be sent from one campus to another. Additional cost savings may also be realized through workflow efficiency and staff productivity, officials said.

Crista Souza is a TechEDge Contributing Editor